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Annual Calendar of Administrative Work for Chairs and Directors, 2024-2025

FUNCTION (some dates are approximate) DATE CONTACT PERSON
Request for revisions for Spring 2025 Class Schedule August 21 Spivey/Barkin
Department Chairs/Program Directors Workshop August 27 Provost's Office and Academic Deans
Sabbatical and other leave applications due (including Lantz applications) September 10 Provost's Office/Kontogeorgopoulos
Notice to Chairs regarding faculty whose classes must be surveyed for future evaluation September 10 Provost's Office / Peterson
Final date for Spring 2025 Course Proposals (October 1 for new faculty) September 15 Curriculum Committee / Barkin
Revisions to Spring 2025 Class Schedule due September 18 Spivey/Barkin
Tenure evaluation files due to Provost's Office September 22 Provost's Office
Promotion to associate professor evaluation files due to Provost's Office September 22 Provost's Office
Promotion to full professor evaluation files due to Provost's Office September 22 Provost's Office
5-year professor evaluation files due to Provost's Office September 22 Provost's Office
Chair selections, as needed September 30 Provost
Request for 2025-2026 Class Schedule sent to departments/programs/schools September 26 Spivey/Barkin
Departmental Curriculum Reviews (2024-2025) due to Deans' Office October 15 Curriculum Committee: Barkin
2025-2026 Scheduling Summit (8-9 a.m., Tahoma Room) October 16 Barkin / Spivey
Request Departmental commitments for Fall 2025 First Year Advising September 30 Wade
2025-2026 Class Schedule due October 24 Spivey / Barkin
Requests to teach in Summer 2025 due October 24 Barkin
Capital equipment requests for 2025-2026 due October 31 Spivey/Looper
Martin Nelson Summer Research/Study Requests due November 1 UEC: Kontogeorgopoulos
Registration for Spring 2025 October 31- November 7 Pastore
3-year evaluation files for Assistant Professor due to Provost's Office November 17 Provost's Office
Requests for faculty leave replacements / VAPs due December 1 Spivey/Looper
Cultural Currency Funding requests due December 1 UEC: Kontogeorgopoulos
Preliminary designation of 2025 First-Year Student Advisors December 17 Wade
Puget Sound study abroad applications due January 23 Greeno
Final date for Fall 2025 Course Proposals (Feb. 15 for new faculty) February 1 Curriculum Committee / Barkin
Academic budget request to Budget Task Force January 30 Spivey
Final Designation of 2025 First-Year Student Advisors February 2 Wade
Final requests for changes in 2025-2026 Class Schedule due February 2 Barkin/Pastore/Spivey
Tenure evaluation files due to Provost's Office February 16 Provost's Office
Promotion to associate professor evaluation files due to Provost's Office February 16 Provost's Office
Promotion to full professor evaluation files due to Provost's Office February 16 Provost's Office
Requests for 2025-2026 for adjunct faculty units due February 13 Spivey/Looper
Announce Call for Slater Award for Academic Excellence Nominations February 13 Kontogeorgopoulos
3-year associate evaluation files due to Provost's Office February 16 Provost's Office
Spring approved evaluation files due to Provost's Office February 16 Provost's Office
3-year Instructor evaluation files due to Provost's Office February 16 Provost's Office
Interdisciplinary program advisory committee appointments (GDS, GQS, etc.) February 20 Provost's Office
Faculty Research proposals due March 1 UEC: Kontogeorgopoulos
Slater Award for Academic Excellence nominees due from Departments March 6 Kontogeorgopoulos
Requests for new or replacement tenure-line faculty positions March 30 Provost's Office
Final due date for 2025-2026 bulletin edits and course change requests March 31 Barkin
Staff performance reviews due to next-level supervisors June 30 Human Resources/Spivey
Registration for Summer 2025 begins April 3 Pastore
Registration for Fall 2025 April 6-10 Pastore
Academic budget to Provost, Financial Vice President, and Chairs April 28 Spivey/Looper
Departments confirm supplementary/adjunct staffing assignments for 2025-2026 May 8 Spivey/Looper
Department/Program assessment reports due June 26 Institutional Research
1st and 2nd year faculty evaluations due June 26 Provost's Office
Decisions on 2025-2026 streamline evaluations and requests for promotion due to Provost June 26 Provost's Office