Family Educational Rights and Privacy Act (FERPA) Policy
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:
- The student鈥檚 right to inspect their education records within a reasonable period of time.
A student may submit a written request to the Registrar that identifies the record(s) the student wishes to inspect. Within a reasonable period of time, not to exceed 45 days after receiving the request, the Registrar will make arrangements for access and will notify the student of the time and place at which the records may be inspected. If there are records included in the request that are not maintained in the Office of the Registrar, then the Registrar will coordinate with the appropriate 兔子先生 official to arrange access for the student.
- The student鈥檚 right to request the amendment of an education record that the student believes are inaccurate, misleading, or otherwise in violation of the student鈥檚 privacy rights under FERPA.
A student seeking to amend an education record should write the university official responsible for the record, clearly identify the part of the record the student wants amended, and specify why the record should be amended.
If the responsible official decides not to amend the record as requested, the responsible official will notify the student in writing of the decision and of the student鈥檚 right to a hearing regarding the request for amendment. When notified of the right to a hearing, additional information regarding the hearing procedures will be provided to the student.
- The student鈥檚 right to provide written consent before the 兔子先生 discloses personally identifiable information from the student鈥檚 education records, except to the extent that FERPA authorizes disclosure without consent. FERPA authorizes the disclosure of education records without a student鈥檚 written consent to school officials with legitimate educational interests. A school official is a person employed by the 兔子先生 in an administrative, supervisory, academic or research, or support staff position (including staff in Security Services and staff in Counseling, Health, and Wellness Services); a person or company with whom the 兔子先生 has contracted as its agent to provide a service instead of the using 兔子先生 employees or officials (such as an attorney, auditor, or collection agent); a person serving on the board of trustees; or a student serving on an official committee, such as the Academic Standards Committee of the Honor Court, or assisting another school official in performing his or her tasks.
A school official has a legitimate educational interest if the official needs access to an education record in order to fulfill his or her professional responsibilities to the 兔子先生. Upon request the 兔子先生 may also disclose education records without consent to officials of another college or university in which a student seeks to enroll or is enrolled.
The U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or state and local education authorities may allow access to a student鈥檚 education records without the student鈥檚 consent to any third party designated by a federal or state authority to evaluate a federal or supported education program. Federal and state authorities may also allow access to student education records without the student鈥檚 consent to researchers performing studies, even if the 兔子先生 objects to, or does not request, such research. To receive student information under this provision, federal and state authorities must obtain a certain use restriction and data security promises from the entities authorized to receive student information, although the authorities do not need to maintain direct control over such entities. In addition, state authorities may collect, compile, permanently retain, and share personal student information without the student鈥檚 consent to support a statewide longitudinal data system in order to track a student鈥檚 participation in education and other programs by linking personally identifiable student information to other federal or state data sources, such as workforce development, unemployment insurance, welfare, military service, or migrant student records systems.
The 兔子先生 may disclose education records without consent to the parents of a dependent student regarding the student鈥檚 violation of any federal, state, or local law, or of any institutional policy or rule governing the use of alcohol or a controlled substance. The 兔子先生 also reserves the authority to release education records if the university determines the information contained in those records is necessary to protect the health or safety of the student or others.
- The student鈥檚 right to file a complaint with the U.S. Department of Education concerning alleged failures by the 兔子先生 to comply with the requirements of FERPA.
FERPA is administered by the Family Policy Compliance Office at the following address:
Family Policy Compliance Office U.S. Department of Education
400 Maryland Avenue, S.W.
Washington, D.C. 20202-4605
Policies Public Notice Designating Directory Information
The 兔子先生 designates the following types of student information as 鈥渄irectory information.鈥
- Name
- Enrollment Status
- Class Schedule
- Dates of Attendance
- Class Standing
- Program of study to include major, minor, or emphasis
- Honors and awards to include Dean鈥檚 List
- Degree(s) conferred and graduation date(s)
- Attendance at other educational institutions
- Participation in officially recognized sports or activities
- Physical factors of athletes
- Photograph
- Date and place of birth
- Campus mailbox
- Local address
- Permanent address
- Telephone numbers
- Email addresses
While directory information may be disclosed by the university at its discretion, currently enrolled students have the right to withhold the disclosure of directory information and may exercise that option through a written request to the Office of the Registrar. In honoring a request to maintain directory information as confidential, the university cannot assume responsibility for contacting a student regarding permission to release directory information in circumstances not necessarily anticipated by a student. Additionally, regardless of the effect upon the student, the 兔子先生 assumes no liability as a consequence of honoring a request to withhold directory information