Maintain confidentiality of student documentation and communication.
Provide reasonable academic, physical and technological accommodations for university students.
Act in accordance with state and federal laws following the guidance of the department of civil rights when determining both policy and requests for reasonable accommodations.
Student Responsibilities
Self identify through the process.
Provide requested documentation to support your request for reasonable accommodations.
Meet with SAA staff for an interactive discussion (intake meeting) to determine reasonable accommodations and learn about other resources available on campus.
Notify SAA of changes in disability status (worsening condition or new diagnosis).
Request accommodations each semester by completing a semester request in the Accommodate portal.
Follow SAA policy and procedure; including but not limited to test room bookings.
Read and respond to emails from SAA and faculty in a timely manner.
Notify SAA of challenges with access, if an accommodation is not provided or is denied or if an unauthorized disclosure of disability status has occurred.
Faculty Responsibilities
Direct students to engage in the Student Accessibility and Accommodation process to request and use accommodations.
Implement accommodations approved through SAA.
Respect the confidential nature of a disability.
Contact SAA to discuss questions or concerns regarding student accommodations.
Include the required syllabus Inserts in your syllabi.
Additional SAA Processes
During the "Intake Meeting", the student and the Accommodation Specialist identify the disability symptoms that pose barriers to equal access to academic and campus life. Reasonable and necessary accommodations are then identified to address these barriers. There needs to be a rational connection between a requested accommodation and the disability symptoms. Accommodations cannot lower academic standards or make fundamental alterations to the University's programs and services.
The student requesting accommodations must attend the meeting. They can invite family members or a friend, but the student must be able to discuss their disability symptoms and participate in a collaborative process with the Accommodation Specialist or Director to determine necessary accommodations.
Schedule a "How to Access and Use Your Accommodations" meeting with all new students after the Intake Meeting.
During this meeting, you will learn about SAA鈥檚 policies and procedures and, most importantly, how to do a "Semester Request". A "Semester Request" is submitted by the student at the beginning of each semester to request the use of their accommodations for each class.
Updated PDF instructions onhow to do a Semester Request and are available here on our website and in the student鈥檚 Accommodate account under the Resource tab>Resource Library.
Process Semester Requests submitted by students in a timely manner. This generally takes 24 hours. Although at the beginning of the semester, this can take up to one week due to the high volume of requests.
Reply to faculty and student questions regarding implementation of classroom accommodations.
Train each student with the ETEXT accommodation on how to access ETEXT, text recognition programs, and text-to-speech programs.
Reach out to returning students with the ETEXT accommodation prior to the beginning of the semester. The ETEXT process can take several weeks, so SAA emails students 2 weeks prior to the start of the semester. When a student replies with the information needed to find their ETEXT books for the semester, it is then SAA鈥檚 responsibility to locate and send access information to the student.
Train students on the use of any equipment SAA checks out to them.
Make sure we have a space available to proctor exams for students who have submitted a test room booking 4 days in advance.
Maintain a distraction-reduced environment during exams and proctor according to the professor鈥檚 exam instructions.
Maintain and have available the needed equipment and software based on the student鈥檚 exam accommodations.
Track all exams, keep them secure, and return to faculty based on their chosen method.