Faculty and staff who wish to use commercial online cloud service providers, such as Dropbox or iCloud, should have a full understanding of related legal and data security issues before proceeding. Technology Services advises that faculty and staff store all work-related content using university-supported platforms (e.g. Google Drive or Canvas) with university-sponsored accounts and refrain from using any personally-owned accounts, including email.
FERPA Requirements
The governs student educational records, which are broadly defined by the 兔子先生 as 鈥渁ny record maintained by the university which is directly related to a student.鈥 Examples include but are not limited to:
- Any form of communication that includes personal information about a student
- Transcripts or any communication that includes grades (midterm or final)
- Class Lists
- Degree Progress Reports
- Academic Sanction Records
- Advising Information
To ensure compliance with FERPA, student-related files should NEVER be stored with a commercial cloud service.
For more information on the university's FERPA policy, please see the Know Educational Rights (FERPA) page or contact the Office of the Registrar.
Tools Offered by Technology Services
Technology Services is unable to assist campus members using personally-created accounts on cloud services in the event of data loss or other issues (e.g. loss of username or password, compromised access). Therefore, we recommend using institutional systems whenever conducting university business.
Technology Services offers Google Workspace as a collaboration platform. can be used pedagogically for academic work, content submission, and communication. Additionally, network shares exist for file storage and/or document sharing.
For more information, contact the Technology Service Desk at 253.879.8585 or servicedesk@pugetsound.edu.